GL Module

Create a New Fund

 

Summary

 

In order to create a new fund in a fiscal year, you must first create the fund header in that fiscal year. The fund header is the description of the fund and is set up for each fiscal year. If you have a uniform chart of accounts (GL> Utilities> Setup> General tab> Uniform chart of accounts toggle), the fund header is created using the Section Maintenance window (GL> Maintenance> Section). If you do not have a uniform chart of accounts, use the Account Header One (GL> Maintenance> Acct Header One) to create a new fund header.

 

Once the fund header has been created, create a fund balance account in the new fund.

 

Related Links

 

Click here for information on Section Maintenance.

Click here for information on Account Header One Maintenance.

Click here for information on the GL module setup.

 

Step by Step

 

1     Create the fund header. 

 

  • You must create a fund header before you can create a GL account for that fund. The fund header is used as the description of the fund and will display on many reports throughout the application, including the GL Distribution Report generated during batch processes.
  • The setup of the GL module determines where fund headers are created. If the chart of accounts is set up as a uniform chart of accounts (GL> Utilities> Setup> General tab> Uniform chart of accounts toggle), the fund header is created using the Section Maintenance window (GL> Maintenance> Section). If you do not have a uniform chart of accounts, the fund header will be set up using the Account Header One Maintenance window (GL> Maintenance> Account Header One).
  • Create the fund header using the Section Maintenance window if you have a uniform chart of accounts.
    • Open the Section Maintenance window if you have a uniform chart of accounts in GL> Maintenance> Section.
    • Enter the fiscal year of the fund you would like to create. Fund headers are like GL accounts in that they are created by fiscal year. If a fund header is not set up in a specific fiscal year, you cannot create a GL account using that fund in that fiscal year.
    • Select fund in the Section drop-down menu.
    • Press INSERT or click the Create icon to create a new fund header. Enter the new fund number in the Fund field and enter a description of the fund in the Description field.
    • Press ENTER or click the Save icon when complete.
  • Create the fund header using the Account Header One window if you do not have a uniform chart of accounts.
    • Open the Account Header One Maintenance window (GL> Maintenance> Account Header One).
    • Fund headers are set up by fiscal year just like GL accounts. Select the fiscal year of the fund you would like to create and click the Refresh icon to populate the window.
    • Press INSERT or click the Create icon to create the new fund header.
    • Enter the fund number and the fund description in the fields in the Maintenance section.
    • Press ENTER or click the Save icon to save the fund header.

 

2     Create a fund balance account in the new fund. 

 

  • The fund balance account is set up in the Setup window (GL> Utilities> Setup> General tab> Fund Balance Account field).
  • Add a fund balance account to the new fund using the Chart of Accounts Maintenance window (GL> Maintenance> Chart of Accounts).
  • Select the fiscal year you created the new fund, and press INSERT or click the Create icon to create the new GL account.
  • Enter the GL account number, using the new fund and the fund balance account number.
  • Select a fund balance account type in the Account Type field.
  • Press ENTER or click the Save icon to save the new GL account. If you receive an error message that the fund header has not been created, return to the Section Maintenance or Account Header One window and make sure you created the fund header in the correct fiscal year.