Cash Entry Window
UB Cash Deposits
Summary
A cash deposit is a deposit created at the time cash is
received. Creating a cash deposit does not require that the deposit was charged
to the customer account when the account was created using the New Account
Wizard.
If a deposit is created from the New Account Wizard, the
wizard will create a Billing transaction in UB Adjustments and Fees. When the
Billing transaction is paid, a Payment transaction will be created to pay the
Billing line and a Deposit transaction will be created to record the deposit
amount on the customer account. A Cash Deposit is different because it records
the Billing, Payment and Deposit transactions in one step.
Related Links
Click here for information on creating a UB deposit CR type code.
Click here for information on creating a UB deposit using the New Account Wizard.
Click here for information on creating a receipt using a CR type code.
Click here for information on the Jobs Viewer window.
Click here for information on the View Reports window.
Step by Step
1 Create a cash deposit using the Cash Entry window.
- Open or create a Cash Receipts batch in CR> Cash Receipts.
- Open the Cash Entry window (CR> Cash Receipts> Enter Receipts, or CR> Cash Receipts> Cash
Drawer Entry).
- Select the customer you would like to enter the deposit on in the Customer Number
field.
- Click the Customer Number field label to select a customer from a list.
- The selected customer must have a Utility Billing module account.
- Open the Detail tab of the Cash Entry window.
- Press INSERT to add a type code to the receipt. This will open the Type Code Selection window to
select a Cash Receipts module type code.
- The Cash Receipts module type code must have the same code as a deposit fee code in the UB module.
- The Amount Due column will populate with the amount attached to the Cash Receipts
type code (CR> Maintenance> Type Code> Open the deposit type code> Amount
field).
- Enter a payment and save the receipt.
2 Print a UB Proof List Report.
- Print a UB Proof List Report (CR> Cash Receipts> UB Proof List).
- The UB Proof List Report will display the deposit as a Cash Deposit
transaction type. The Proof List Report will also display the service being charged on the deposit. The deposit fee
code (UB> Maintenance> Fee Code> Select a fee code> Service to Charge field) in the UB module determines the service that will be billed
the deposit amount.
- The total amount of cash deposits in the batch will display in the Cash Deposits this batch field at the bottom
of the UB Proof List Report.
3 Print the UB GL Distribution Report.
- Generate the UB GL Distribution window (CR> Cash Receipts> UB GL Distribution).
- The cash deposit will create the following journal entry:
|
Description of GL account
|
Debit
|
Credit
|
|
Cash account on deposit fee code
|
XXX
|
|
|
Revenue account on deposit fee code
|
|
XXX
|
- If the general ledger accounts used in the journal entry are not correct you can change the GL
accounts attached to the deposit fee code using the Fee Code Maintenance window
(UB> Maintenance> Fee Code). Changing the GL accounts on the deposit fee code
will update the GL accounts used in the journal entry created by the UB GL
Distribution Report.
4 Commit the Cash Receipts batch.
- Commit the Cash Receipts batch if the journal entry to create the deposit
is correct.
- Once you commit the payment, the deposit will display on the History tab of the Account Master
Maintenance window (UB> Maintenance> Account> History> Deposit
History).
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