PR> Reports> Compensated Absences
Compensated Absences Report
Summary
The Compensated Absences Report displays the accruals that have been expensed
during a fiscal year. The payroll checks that are included on the report are
filtered fiscal year, which is set by the journal entry date entered on the
Computer Checks batch during the Calculate Payroll step (PR> Computer Checks>
Calculate Payroll).
If you would like to view the balance of accruals on an employee using the check
date, generate an Accrual Register Report (PR> Reports> Accrual Register).
Click here for information on the Accrual Register Report.
You can also view the accrual balance on each employee using the Employee
Maintenance window (PR> Maintenance> Employee> Accruals tab).
Click here for
information on the Accruals tab of the Employee Maintenance window.
Related Links
Click here for an overview on accruals.
Click here for information on the Report Publisher
feature.
Step by Step
1 Open the Compensated Absences window (PR> Reports> Compensated Absences).
2 Configure the report.
- The Accrual Type field is used to filter the transactions that are included on the report by the
accrual type.
- Accrual types are created and maintained using the Accrual Type Maintenance window (PR> Maintenance> Accrual
Types).
- When an accrual is attached to an employee record (PR> Maintenance> Employee> Accrual tab), the
accrual must be attached to an accrual type. The accrual type attached to the
accrual will determine how the accrual will display on the paycheck.
- The Department field is used to display the employees that belong to a single department on the report.
- Enter a department number or click the Department field label to select a department from a list.
- Departments are created and maintained using the Department Maintenance window (SS> Maintenance>
Department).
- Departments are attached to employees using the Employee Maintenance window (PR> Maintenance> Employee> General Information tab> Departments field).
- Enter a union unit in the Union field to display a single union on the report. Only the employees that belong to
the selected union will display on the report.
- Enter a reporting group in the Reporting Group field to include only the employees attached to a reporting
group on the report.
- Reporting groups are created and maintained in using the Reporting Groups Maintenance window (PR> Maintenance>
Reporting Group).
- The Reporting Groups Maintenance window is also used to attach employees to a reporting group.
- The Fiscal Year field is used to select the payroll checks that will be included on the report.
The fiscal year of a paycheck is set by the journal entry date entered on the
Computer Checks batch during the Calculate Payroll step (PR> Computer Checks>
Calculate Payroll> JE Date field).
- The Additions column on the report displays accrual hours that were manually added to the employee when timecards
were created (PR> Computer Checks> Timecards> Accruals tab> Additional
column). Accrual hours manually added to a timecard will be multiplied by
the manual multiplier on the accrual record (PR> Maintenance> Accrual> Manual Multiplier field).
- The Usage column displays the accrued hours that were used during the fiscal year. Accrued hours are used by
creating timecard line items using a pay code that is attached to an accrual
code.
- Pay codes are created and maintained using the Pay Code Maintenance window (PR> Maintenance> Pay Code). An accrual code is attached to a pay code using the Accrual field.
3 Print the report.
- Press ENTER to generate the report immediately or enter a date and time in the field next to the Print icon
to
schedule the report to generate at a later time.
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