AP> Reports> Voucher Register

Voucher Register Report

Summary

Follow these steps to configure and print the Voucher Register Reports and the associated Approval Document.

Step by Step

1 Open the Voucher Register window (AP> Reports> Voucher Register).

2 Configure the report.

Select a Report Type from the drop-down menu.
- The Approval Document report will display the Fund, Description, Amount and Report Total.
- The Voucher Register report will display the Voucher number, Vendor, Account Number, Description, Invoice Number, Invoice Date, PO Number, Payment Date, Amount, Check number and Grand Total amount.
- The Voucher Register By Fund report will display everything in the Voucher Register report and sort the report by fund.
To include a specified range of vouchers in the report, enter voucher numbers in the Voucher From and Voucher To fields.
- If you leave these fields blank all the vouchers that meet the other specifications will be included in the report.
Specify a date range for the report with the Date From and Date To fields.
Enter a Batch Number or click the field label to choose one from a list.
- If you leave the batch number blank all the vouchers that meet the other specifications will be included in the report.
The Fund field is used to generate the Voucher Register by Fund report for a single fund.
- This field is only enabled if Voucher Register by Fund is selected in the Report Type field. If a fund is not specified in the Fund field, the report will include all relevant funds.
Check the Print totals by voucher number toggle to include voucher totals on the report.
Check the Print totals by voucher date toggle to include check date totals on the report.
- These two toggles are only active when printing the Voucher Register report.
Check the Print blanket voucher messages in footer toggle to display a blanket voucher message on the report. The blanket voucher message is specified on the Voucher tab of the AP Setup window (AP> Utilities> Setup). Click here for information on the AP Setup window.
- This toggle is only active when printing the Approval Document report.
Check the Include records with no voucher number toggle to include those records that do not include a voucher number in the Voucher Register By Fund report.
- This toggle will only be active when printing the Voucher Register By Fund report.
Check the Page Break by Fund toggle to include a page break between each fund displayed in the report.
- This toggle is only enabled if Voucher Register by Fund is selected in the Report Type field.

3 Print the report.

Click the Print icon to process the report immediately or enter a date and time in the field next to the Print icon to schedule the report to generate at a later time. You can view the progress of the report on the Job Viewer window (SS> Utilities> Show Scheduled Jobs). Click here for information on the Jobs Viewer window.
- Click the Print icon drop-down menu and select Print Preview to preview the report before printing.
- Click the Print icon drop-down menu and select Excel to export the report data to an Excel spreadsheet as unformatted data.
- Click the Print icon drop-down menu and select Excel (Formatted) to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
- Once the report is generated, you can also display the report using the View Reports window (SS> Utilities> View Report). Click here for information on the View Reports window.