BT> Adjustments

Commit an Adjustments Batch

 

Summary

 

After you have generated and edited the adjustments, you can print the reports and statements and commit the batch.

 

Related Links

 

Click here for information on the BT Setup window.

Click here for information on adding a logo to your reports.

 

Step by Step

 

1     Generate and edit the adjustments. 

 

 

2     Print the Proof List. 

 

  • Open the Proof List window (BT> Adjustments> Proof List).
  • Select a Report Type from the drop-down menu.
    • The Summary report will display the Transaction Date, Business Number, Business Name, Transaction Type, Adjustment Type, Description, and Amount. A report total will also be provided.
    • The Detail report will display everything included in the Summary report as well as Fee Code, Fee Code Description, and Fee Code Amount.
  • Click the Print icon to process the report immediately or enter a date and time in the field next to the Print icon to schedule the report to generate at a later time. You can view the progress of the report on the Job Viewer window (SS> Utilities> Show Scheduled Jobs). Click here for information on the Jobs Viewer window.
    • Click the Print icon drop-down menu and select Print Preview to preview the report before printing.
    • Click the Print icon drop-down menu and select Excel to export the report data to an Excel spreadsheet as unformatted data.
    • Click the Print icon drop-down menu and select Excel (Formatted) to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
    • Once the report is generated, you can also display the report using the View Reports window (SS> Utilities> View Report). Click here for information on the View Reports window.

 

3     Print the GL Distribution report. 

 

  • Open the GL Distribution report window (BT> Adjustments> GL Distribution).
  • Select a Journal Entry date from the drop-down menu.
  • Select a Report Type from the drop-down menu.
    • The Summary report will display the Fund, Account Number, Account Description, Debit Amount and Credit Amount for each account and fund included in the report. A report total will also be provided.
    • The Detail report will display everything included in the Summary report as well as the Business Number, Fee Code and Fee Description for each line item.
  • Click the Print icon to process the report immediately or enter a date and time in the field next to the Print icon to schedule the report to generate at a later time. You can view the progress of the report on the Job Viewer window (SS> Utilities> Show Scheduled Jobs). Click here for information on the Jobs Viewer window.
    • Click the Print icon drop-down menu and select Print Preview to preview the report before printing.
    • Click the Print icon drop-down menu and select Excel to export the report data to an Excel spreadsheet as unformatted data.
    • Click the Print icon drop-down menu and select Excel (Formatted) to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
    • Once the report is generated, you can also display the report using the View Reports window (SS> Utilities> View Report). Click here for information on the View Reports window.

 

4     Print the adjustment Statements. 

 

  • Open the Statements window (BT> Adjustments> Statements).
  • The Statement process is used to generate a form letters report for a filtered group of businesses.
  • The Adjustment Types field allows you to filter the report by the adjustment type. All of the Adjustment Type toggles are selected by default.
  • Check the Print Remit Info toggle if you would like the report to display the contents of the Remit Info section of the Setup window (BT> Utilities> Setup> Remit Info section). Click here for information on the BT Setup window.
  • Check the Print Logo toggle if you would like the report to display the custom logo attached to the application in the System Setup Information window (SS> Utilities> System Setup). Click here for information on adding a logo to your reports.
  • Check the Print Adjustment Description toggle if you would like the report to display the contents of the Description field on the Create Adjustments window (BT> Adjustments> Edit> Select an Adjustment).
  • Click the Print icon to process the statements immediately or enter a date and time in the field next to the Print icon to schedule the statements to generate at a later time. You can view the progress of the statements on the Job Viewer window (SS> Utilities> Show Scheduled Jobs).
    • Once the statements are generated, you can also display them using the View Reports window (SS> Utilities> View Report).

 

5     Commit the Adjustments batch (BT> Adjustments> Commit). 

 

  • The Batch field will display the batch number of the batch being committed.
  • The Journal Entry Date field will display the journal entry date entered in the GL Distribution step.
  • The Fiscal Period and Fiscal Year fields will populate based on the journal entry date entered in the Journal Entry Date field on the GL Distribution step.
  • Press ENTER or click the Confirm icon to commit the batch.