PR> Reports> Payroll Variance

Payroll Variance Report

 

Summary

 

The Payroll Variance Report displays any employee pay variances above a specified percentage between two payroll batches. This report is most often used to compare the previous payroll batch to the current payroll batch.

 

This report can compare both committed and uncommitted payroll batches.

 

Step by Step

 

1     Open the Payroll Variance report window (PR> Reports> Payroll Variance).

 

2     Configure the report. 

 

  • Enter the payroll batches you would like to compare in the First Payroll Batch and Second Payroll Batch fields. You can also click the field search buttons to select the batches from a list.
    • When the report is generated, the details associated with the batch selected in the First Payroll Batch field will be displayed under the Previous Gross and Previous Net columns. The details associated with the batch selected in the Second Payroll Batch field will be displayed under the Current Gross and Current Net columns.
    • You must select two batches to generate the report.
  • Enter the Variance Percentage that will be used to compare the payroll batches. The percentage must be between 1 and 99.
    • This is a required field.
  • Select a Sort By option to determine how the report will be sorted and displayed.
  • The report will display the Department, Employee Number, Employee Name, Previous Gross, Current Gross, Previous Net, and Current Net.

 

3     Print the report. 

 

  • Once the required report settings have been specified, click the Print button to print your report.
  • Click the options arrow on the right side of the Print button to see other print options.
    • Select PDF to print the report in the default Springbrook PDF format.
    • Select Excel to export the report data to an Excel spreadsheet as unformatted data.
    • Select Excel (Formatted) to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
    • Once a print option is selected, that option will automatically be selected the next time you access the report. For example, if you select Excel from the drop-down menu, the next time you access the report the Excel button will be displayed by default.
  • Click the Schedule icon next to the Print button in order to schedule the report to generate at a later date and time.
    • Enter a Date and Time to generate the report and click SUBMIT.
  • Users can also regenerate a report with the same configuration as a prior report via the report history section. This can help improve efficiency when an identical report is frequently generated.
    • Once a report has been generated, the date and time it was generated will display in the report history accessed via the Expand Arrow button on the right side of the window.
    • Expand the report history and click on a previous report record to automatically populate the report criteria with the criteria specified on the previously generated report. This section will display the last three times the report was generated.