TC> Maintenance> Purpose Codes Maintenance

Purpose Codes Maintenance

 

Summary

 

The Purpose Code Maintenance screen is used to create and maintain user-defined purpose codes.

 

Step by Step

 

1    Open the Purpose Codes window (TC> Maintenance> Purpose Codes). 

 

  • The Purpose Codes window displays all of the purpose codes that have been set up in the database.
  • Select a Purpose Code and click DELETE to delete the selected Purpose Code.
  • Select a Purpose Code and click EDIT to edit the selected Purpose Code. This will open the Purpose Code Maintenance screen.
  • Click the Create Purpose Code button to create a new Purpose Code.

 

2    Create a Purpose Code. 

 

  • The Purpose Code field is used to enter a user-defined code to identify the purpose or service of this rate, such as REAL for Real Estate Tax.
  • The Description field is used to enter a description for the Purpose Code, such as REAL TAX for Real Estate Tax.
  • Check the Ext Required toggle to require that at lease one extension must be identified below. When the Purpose Code is added to the Year/Sequence Rate screen, it can only be added if one of the extensions identified below is specified.
  • The Extensions section is used to enter an extension code for an Other Taxable Purpose (Special District).
  • Click ADD EXTENSION to create a new extension line item. This will open the Edit Purpose Extension section below.
  • The Ext field is used to enter or select the Extension Code for this type of Purpose. Click the field search button to select an extension from a list. Valid extensions include:

    • AC The number of acres defined in the parcel record.

    • SQ The frontage of the parcel times the depth.

    • FE A fixed fee for all parcels.

    • TO A default to the parcel's total assessment value.

    • MT The amount placed on the COMPASS master file is moved directly to the tax bill and collection if the rate is 1.00.

    • LD A default to the parcel's assessed land value.

    • IM A default to the parcel's assessed improvement value.

    • CR A tax amount entered on your Compass Master File.

    • F1 The frontage of the parcel, up to the 1st breakpoint.

    • F2 The frontage of the parcel, up to the 2nd breakpoint.

    • F3 The frontage of the parcel, up to the 3rd breakpoint.

    • F4 The frontage / any value beyond the 3rd breakpoint.

    • U1 The unit of the OTX portion of a parcel, to the 1st breakpoint.

    • U2 The unit of the OTX portion of a parcel, up to the 2nd breakpoint.

    • U3 The unit of the OTX portion of a parcel, up to the 3rd breakpoint.

    • U4 The unit of the OTX portion of parcel/beyond 3rd breakpoint.

    • S1 The 2nd unit of OTX portion of parcel up to 1st breakpoint.

    • S2 The 2nd unit of OTX portion of parcel up to 2nd breakpoint.

    • S3 The 2nd unit of OTX portion of parcel up to 3rd breakpoint.

    • S4 The 2nd unit of OTX portion of parcel/beyond the 3rd breakpoint.

    • TM The maximum allowable amount of the Total Tax Bill on a parcel.

    • HC A credit tax amount entered in the Compass Master File.

  • The Description field is used to enter a description for the Purpose Code and Extension, such as PRELIM REAL for Purpose Code REAL with Ext MT.
  • The District field is used to enter or select the District Code associated with this Purpose Code and Ext Code. Click the field search button to select district from a list.
  • Click the Save button to save the new Purpose Code.