HR> Maintenance> Applicant
Applicant Maintenance
Summary
Applicant Maintenance is used to set up existing and potential employees for the applicant screening process. While current employees that are being considered for a new position already exist in the database, external applicants will only display in the Applicant Maintenance window. Many of the details on this window will be entered by the applicant through the Applicant Tracking online application. These external applicants will not be added to the Payroll or Human Resource Employee Maintenance windows until they are hired and processed as new employees.
In order to fully utilize the HR Applicant Screening process, relevant qualifications should be assigned to all considered applicants. Qualifications are established by creating general qualification Types and specific qualification Type Codes and those qualifications are then attached to Positions. When applicants are processed, they can be ranked by how well their qualifications match up with the position qualifications.
Related Links
Click here for information on Type Maintenance.
Click here for information on Type Code Maintenance.
Click here for information on Position Maintenance.
Click here for information on Applicant Screening.
Step by Step
1 Filter the existing applicants.
3 Review the Résumé tab.
- The Résumé tab displays the résumé and cover letter text entered on the Résumé page of the Applicant Tracking online application.
4 Open the Career Info tab.
5 Open the History tab.
- The History tab is used to track transactions associated with the applicant record. This information includes the type of transaction and the Springbrook user that processed the transaction.
6 Open the Comments tab.
7 Open the optional HR Types tabs.
- The HR Types tabs are used to associate a user-specified set of characteristics and qualifications with the applicant.
- These characteristics and qualifications are based on HR Types and HR Type Codes.
- HR Type tabs correspond to custom tabs on the HR Employee Maintenance window. These tabs are used to display characteristics such as awards, work experience, or disciplinary actions associated with the employee.
- HR Type Codes are the specific qualification items that are added to each of these tabs. For example, you could create a Skills Type and then create Customer Service, Word Processing, Data Entry, and Software Experience Type Codes. This will allow you to establish minimum skills requirements that can then be attached to various positions.
- Click the Create icon
to add a Type Code to the active Type tab.- This will add a line item to the left section of the tab and enable the type code detail fields on the right. These fields are determined by how the type code is set up.
- Use the Rating field to rate the applicant's ability in the selected qualification. This rating can then be compared to the weighted importance of the qualification on the position being filled. For example, if you are filling a position that requires heavy data entry, an applicant with a higher data entry rating will have a higher score in the applicant screening process.
- Highlight an existing type code and click the Delete icon
to remove the type code from the applicant record.
- Currently, the Applicant Screening process does not consider these qualifications when comparing applicants. This functionality will be implemented in a future Version 7 release. These type codes can, however, be used when manually reviewing and comparing applicants for a position.
- Click the Save icon
when complete to save the applicant record.
- The new applicant can now be included in the Select Applicant step of the Applicant Screening process.
8 Track any changes made to the applicant record.
- Click the Audit Trail icon
to open the Audit Trail window.
- Use the Search Criteria section to sort the displayed audit history.
- The Audit Trail section will provide details about any changes made to the applicant record including the date of the change, type of change made, user that made the change, and data table that was edited.
- Click here for information on the Audit Trail window.
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