BR> Utilities> Enter Deposits

Enter Deposits and Adjustments

 

Summary

 

The Enter Deposits window is used to record transactions that affect a bank account but are not recorded in the Bank Reconciliation module because the transaction is not processed through the Cash Receipts, Accounts Payable, Clearing House or Payroll module. These transactions may include bank balance transfers, bank charges, or checks returned non-sufficient funds.

 

Transactions entered in the Bank Reconciliation module from the Enter Deposit window will not create a transaction in any other Springbrook module. For example, if you have created an adjustment to reverse a check received on a payment in the Cash Receipts module that was returned NSF, entering the adjustment does not reverse the payment on the customer account. The adjustment will only update the current balance on the bank account when the adjustment is cleared. In order to create an adjustment on the customer account and charge an NSF fee, you will have to do that in another module. If the customer account was a UB module account, you can create the payment adjustment using the Adjustment Input Wizard (UB> Adjustments and Fees> Input).

 

After the transaction has been created, it can be cleared using the Clear Transactions process (BR> Clear Transactions). The deposit will not affect the current balance of a bank account until the transaction is cleared.

 

Adjustments and deposits entered into the Enter Adjustment Maintenance window cannot be modified once they are saved. The transactions can only be deleted.

 

You can view a report of deposit transactions using the Deposit History Report (BR> Reports> Deposit History). You can also create an MS Excel spreadsheet of the deposits that display in the Deposit Maintenance window by right clicking on the grid and selecting Export to MS Excel Spreadsheet. Deposits created using this process will not display on the Detail Disbursement Report (BR> Reports> Detail Disbursement), Uncleared Checks by Fund Report (BR> Reports> Uncleared Checks by Fund) and Board Audit Report (BR> Reports> Board Audit Report).

 

Flowchart

 

The objects in the diagram represent processes in the application. Click on an object for more information about a process.

 

 

Related Links

 

Click here for information on creating an MS Excel spreadsheet from the data that displays in a grid.

Click here for information on the Deposit History Report.

 

Step by Step

 

1     View the adjustments that have already been created. 

 

  • Open the Deposit Maintenance window (BR> Utilities> Enter Deposits).
  • Highlight an adjustment/deposit transaction in the left section of the window and the fields in the Deposit section will populate with the information of the selected transaction.
    • If the Deposit section of the window does not display, move the cursor over the right border of the window until it becomes highlighted. Click the border and the Deposit section will display.
  • The Deposit Maintenance window will display all deposits and adjustment transactions. Checks will not display in this window.
  • Right click on the window and select Export grid contents to Excel to create an MS Excel spreadsheet of the information that displays in the window. This will create a list of the deposits and adjustments in the window.
  • Highlight an adjustment/deposit transaction and press DELETE to delete the selected transaction.

 

2     Create a new adjustment/deposit transaction. 

 

  • Press INSERT to create a new adjustment/deposit transaction. This will create a new line item in the left section of the window and enable the fields in the Deposit section.
  • Click the Bank Account field label to select a bank account from a list.
    • Bank accounts are created and maintained in the Bank Account Maintenance window (SS> Maintenance> Bank Account).
  • The Current Balance field will populate with the current balance of the selected bank account.
    • The Current Balance will only include cleared transactions and will generally display the previous months ending bank balance if you clear transactions when you receive your banking statements.
  • Enter a Description for the transaction. This description can be up to 64 alphanumeric characters long.
  • Enter the amount of the adjustment or deposit in the Deposit Amount field. The amount of the adjustment or deposit can be a positive or negative number.
  • Enter a Deposit Date. The deposit date will be used as the check date when the deposit is cleared using the Clear Transactions process.
  • Click the Save icon when complete.
  • After creating the deposit, you can clear the deposit using the Clear Transactions process (BR> Clear Transactions). The deposit will not affect the current balance of the bank account until the deposit has been cleared.