GL Commit a Journal Entry

1 Generate a PM Proof List.

If you do not have the Project Management module installed on the application, the PM Distribution Report will not display on the Journal Entries palette.
The PM Distribution Report displays all of the Project Management module transactions generated by the journal entries in the batch. For example, if you attach a PM module task and type code to a journal entry line item, the PM Distribution Report will display that line item on the report. Click here for information on the PM Distribution Report.

Click the Print icon to process the report immediately or enter a date and time in the field next to the Print icon to schedule the report to generate at a later time. You can view the progress of the report on the Job Viewer window (SS> Utilities> Show Scheduled Jobs). Click here for information on the Jobs Viewer window.
- Click the Print icon drop-down menu and select Print Preview to preview the report before printing.
- Click the Print icon drop-down menu and select Excel to export the report data to an Excel spreadsheet as unformatted data.
- Click the Print icon drop-down menu and select Excel (Formatted) to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
- Once the report is generated, you can also display the report using the View Reports window (SS> Utilities> View Report). Click here for information on the View Reports window.

2 Generate a Proof List Report.

The Proof List Report displays the journal entry created by the Journal Entries batch.
Open the Proof List window (GL> Journal Entries> Proof List).
Select the level of detail you would like to display on the report using the Report Type drop-down menu.

The Detail version of the report displays the journal entry line item amounts and GL accounts.
The Summary version of the report displays the total debit and credit amounts made on each journal entry. The GL accounts associated with each journal entry line item will not display on the Summary version of the report.

Select the order in which information will display on the report in the Sort By drop-down. The report will group each journal entry separately on the report, so the Sort By drop-down is used to select how the journal entry line items on each journal entry will be grouped.

Select Account and Line Item if you would like to sort the report by GL account and then journal entry line item. The journal entry line items will be sorted by GL account and then line item number.
- The line item number is the order in which the journal entry line items were created in the Journal Entries window (GL> Journal Entries> Create icon).
Select Fund and Line Item if you would like to sort the report by the GL account fund and then journal entry line item. If all journal entry line items are for the same fund, the journal entry line items will display ordered by journal entry line item.
- Check the Subtotal by Fund toggle if you would like the journal entry line items on the report to be totaled by fund.
Select Line Item if you would like the journal entry line items sorted by journal entry line item number.

Check the Page break by journal entry toggle if each journal entry should display as a separate page on the report.
Check the Subtotal by Fund toggle if you would like the journal entry line items on the report to be totaled by fund.

Click the Print icon to process the report immediately or enter a date and time in the field next to the Print icon to schedule the report to generate at a later time. You can view the progress of the report on the Job Viewer window (SS> Utilities> Show Scheduled Jobs). Click here for information on the Jobs Viewer window.
- Click the Print icon drop-down menu and select Print Preview to preview the report before printing.
- Click the Print icon drop-down menu and select Excel to export the report data to an Excel spreadsheet as unformatted data.
- Click the Print icon drop-down menu and select Excel (Formatted) to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
- Once the report is generated, you can also display the report using the View Reports window (SS> Utilities> View Report). Click here for information on the View Reports window.

If one of the GL accounts used in the batch is project driven but the journal entry line item is not attached to a PM module task and type code, the Proof List will display an error message and the Commit step (GL> Journal Entries> Commit) will not be enabled.

3 Commit the journal entries in the batch.

Select Commit on the Journal Entries palette to commit the journal entries.
The Commit step will not be enabled if there is a validation error that displays on the Proof List. If the Commit step is not enabled, review the Proof List for errors.

GL> Journal Entries