AP> 1099s

1099s

 

Summary

 

The 1099s process is used to generate 1099 forms for Accounts Payable module vendors (use the Payroll module 1099-R process to generate 1099-Rs). The Print step of the process will fill in the boxes on a blank 1099 form, so you must have 1099 forms in order to use the process. The 1099 process also includes an Export step to generate an ASCII file of the 1099s. This file can be submitted to the IRS using the Information Return Intake System (IRIS System) or the Filing Information Returns Electronically System (FIRE System). See IRS publication 1220 for more information on electronic filing or go directly to the IRS FIRE website: https://fire.irs.gov

 

When an AP module vendor is created (AP> Maintenance> Vendor), you can define if you are going to generate 1099s for that vendor on the Vendor Maintenance window (AP> Maintenance> Vendor> Details Tab> Default 1099 Type drop-down menu). All AP invoices for the vendor will be totaled on a 1099 when the 1099s are generated in AP> 1099s> Generate process. You can view a list of 1099 vendors by generating a Vendor Master report filtered by 1099 vendors (AP> Reports> Vendor Master> 1099 field> Vendors with 1099).

 

If you want to create a 1099 for specific invoices rather than generate a 1099 for all vendor invoices, you can select the specific invoices to be included on the 1099s during the Select Invoices step (AP> 1099s> Select Invoices).

 

If you do not need to add or remove specific vendor invoices from the 1099s batch, you can skip the Select Invoices step and generate the 1099s using the Generate 1099s step. All invoices attached to vendors that are set up as 1099 vendors will be included in the batch. You can return to the Select Invoices step if you find invoices that should not be included on the 1099s batch after the 1099s have been generated.

 

Related Links

 

Click here for information on vendor maintenance.

 

Step by Step