HR> Applicant Screening
Screen Applicants in HR
Summary
The Applicant Screening process allows you to evaluate and hire internal and external applicants for an open position.
If your organization utilizes the Applicant Tracking online application, citizens can submit and manage their applications online. These applications will automatically be added to the Applicant Screening process for consideration.
Related Links
Click here for more information on creating qualifications.
Click here for information on Position Control Maintenance.
Click here for information on Position Maintenance.
Click here for information on Employee Maintenance.
Click here for information on Plan Maintenance.
Step by Step
2 Enter the batch settings.
- Open the Settings window (HR> Applicant Screening> Settings).
- Check each desired Area of Interest.
- Enter an optional Recruitment Number for the batch. This is an informational field that can be used for internal tracking.
- This field is limited to 40 alphanumeric characters.
- Click the Department field label and select the department that contains the open position.
- Click the Position field label to select the position to be filled through the screening batch.
- Positions are created and maintained on the Position Maintenance window (HR> Maintenance> Position). This is also where plans and qualifications can be attached to a position. Click here for information on Position Maintenance.
- The position to be filled must be associated with the specified department on the Position Control Maintenance window (HR> Maintenance> Position Control> Select a Department). Click here for information on Position Control Maintenance.
- This is a required field and cannot be edited once an application is added to the batch.
- The Control Point field is used to specify a position control point that will be filled when the batch is committed.
- This is not a required field. If a control point is specified, the Hire step will only allow the number of available control points to be filled.
- The Plan drop-down menu is used to select a plan that is associated with the position selected above.
- Enter a Default PAF or click the field label to select a default personnel action form to the batch.
- Personnel action forms are used to automate various HR processes. For example, the PAF associated with an applicant screening process could be set up to trigger the first step of the hiring process for the applicant chosen in the batch.
- Personnel action forms are created and maintained on the PAF Template Maintenance window (HR> Personnel Action Forms> PAF Template). Click here for information on PAF Template Maintenance.
- The default PAF will be triggered when the applicant screening batch is committed.
- Enter application date ranges in the Internal Application Open, External Application Open and Application Close Date fields or select the dates from the drop-down menus.
- For internal applicants (Applicant Tracking users who are associated with an existing PR Employee record), the position will be displayed online between the internal application date and the application close date.
- For external applicants (Applicant Tracking users who are NOT associated with an existing PR Employee record), the position will be displayed online between the external application date and the application close date.
- The external application opening date must be specified in order to continue to the next step.
- In order to avoid issues with new applications being submitted after the screening process has already been started, Sprinbrook recommends processing the Applicant Screening batch after the specified application close date.
- Click the Save icon
when complete.
3 Select the applicants to evaluate for the position.
4 Review the applicants.
5 Approving or rejecting applicants via email. This is an optional step.
6 Hire an applicant for the position.
7 Commit the Applicant Screening batch.
- Open the Commit Batch window (HR> Applicant Screening> Commit).
- Click OK to commit the batch. This will close the batch and create a PR Employee record for the hired applicant.
- If a control point was specified, it will now be closed.
- If an existing employee is being replaced at the specified control point, that employee will be removed from the control point but will remain in the system as an active employee.
- If a PAF was specified, it will be triggered when the batch is committed.