PM> Maintenance> LEMS

LEMS Maintenance

 

Summary

 

LEMS codes are attached to PM module type codes and are used to group the information on Project Management module reports. L (Labor), E (Equipment), M (Materials) and S (Services) are the basic codes but many organizations add an R for revenue and a W for wages.

 

LEMS codes are also attached to an ALFRE designation (Asset, Liability, Fund Balance, Revenue and Expense). The ALFRE designation attached to a LEMS code will affect the journal entry generated in the Time/Materials Entry process. For example, if a time entry is created to increase the task code total, the GL account on the time entry will be credited if the LEMS code has a revenue ALFRE designation. If the LEMS code has an expense ALFRE designation, the GL account on the time entry will be debited.

 

Related Links

 

Click here for information on type code maintenance.

 

Step by Step

 

1     View the LEMS codes. 

 

  • Highlight a LEMS code in the left section of the window and the fields in the Maintenance section will populate with the information attached to the selected LEMS code.
  • Highlight a LEMS code and press DELETE or click the Delete icon to delete the code.
  • Click the Create icon or press INSERT to create a new LEMS code. This will create a line item in the left section of the window.

 

2     Create or modify a LEMS code. 

 

  • Enter the new LEMS code in the LEMS Code field. This field only allows one alphanumeric character.
  • Enter a description of the LEMS Code in the Description field.
    • The code description can be up to 30 alphanumeric characters long.
  • Use the ALFRE drop-down menu to select an associated GL account type for the LEMS code.
    • When time/materials entries are created in the Time/Materials process (PM> Time/Materials Entry), the ALFRE designation attached to the LEMS code will affect the journal entry created by the process.  For example, if a time entry is created to increase the task code total, the GL account on the time entry will be credited if the LEMS code has a revenue ALFRE designation. If the LEMS code has an expense ALFRE designation, the GL account on the time entry will be debited.
  • Press ENTER or click the Save icon when complete.