PR> Computer Checks

Deductions/Benefits are not displaying on Checks

 

There are several reasons why a deduction/benefit attached to an employee record will not display on a paycheck generated in the Computer Checks batch. Deductions/benefits are attached to employee records using the Employee Maintenance window (PR> Maintenance> Employee> Deductions and Benefits tab). If you have a deduction/benefit that is attached to the employee record but is not displaying on the paycheck generated by the Computer Checks process, check the following:

 

  • The deduction or benefit is set up as Suspended on the employee record (PR> Maintenance> Employee> Deductions or Benefits tab> Status drop-down menu).
  • The deduction/benefit is set up so that it won't display on a check. Make sure the Print on Check toggle is checked on the deduction/benefit record (PR> Maintenance> Deduction/Benefit> General tab).
  • The deduction or benefit is missing a description on the deduction/benefit record (PR> Maintenance> Deduction/Benefit> General tab> Description field).
  • The deduction/benefit is attached to a deduction cycle that is different than the deduction cycle used to generate the paychecks.
  • The deduction cycle of a Computer Checks batch is defined by the pay schedule period selected during the Generate step (PR> Computer Checks> Generate> Deduction Cycle field).
  • There is a stop date associated with the deduction/benefit on the employee record. Click here for information on employee maintenance.
  • The deduction/benefit does not have a revision with an effective date that is less than the period end date of the Computer Checks batch. This problem shouldn't occur because you cannot attach a benefit or deduction to an employee record unless it has a revision with an effective date that is prior to the current date.
  • If the deduction is a tax (FED, STATE, etc), you need to add a federal and state status to the employee record so the Computer Checks process knows which row on the tax table to use when calculating the tax. Tax statuses are attached to employee records using the Employee Maintenance window (PR> Maintenance> Employee> Taxes tab). Click here for information on the Taxes tab of the Employee Maintenance window.