SS> Maintenance> Bank
Summary
The Bank Maintenance window is used to create and maintain banks. In order to create a new bank account (SS> Maintenance> Bank Account), you must first create the bank record because it is used to store the routing number of the bank. The bank information is set up in a different table than the bank account information so that the bank information does not have to be entered on each bank account.
Related Links
Click here for information on bank account maintenance.
Click here for information creating an MS Excel spreadsheet from the data in a window.
Step by Step
- Open the Bank Maintenance window (SS> Maintenance> Bank).
- Right click on the left section of the window and select Export grid contents to Excel to create an MS Excel spreadsheet of the information that displays in the window. This allows you to create a report of the bank and bank information in the database.
- Select a bank in the left section of the window and the fields in the Maintenance section of the window will update with the information attached to the selected bank.
- Highlight a bank and click the Delete icon
or press DELETE to delete the selected bank. - You cannot delete a bank that is attached to a bank account (SS> Maintenance> Bank Account> Bank field).
- Click the Create icon
or press INSERT to create a new bank. This will create a new line item in the left section
of the window and the fields in the Maintenance section will be blank in order
to add the bank information. - Enter a Bank Code.
- The bank code can be up to eight alphanumeric characters long.
- Once you have created and saved a bank you will not be able to change the bank code.
- Enter the Bank Name of the bank.
- The Bank Name field can be up to 30 alphanumeric characters long and will display on most bank reports.
- Enter a Transfer Number.
- The transfer number is the first four digits of the nine digit bank routing number.
- Enter a Route Number.
- The route number is digits five through eight of the nine digit bank routing number.
- Enter a Check Digit.
- The check digit is the ninth digit of the nine digit bank routing number.
- Enter the bank address in the Address 1, Address 2, City, State and Zip fields.
- Enter the Fraction form number for the bank.
- The fraction form number is an outdated fractional code used to indicate the region where the bank is located. Most organizations will not need to use this optional field.
- Check the Used by this Organization toggle if this bank is used by your organization for its own banking.
- Check the Used for Clearing House toggle if this bank will be used for direct debit, direct deposits or electronic AP.
- Click the Save icon
or press ENTER when complete to save the bank.