PR Computer Checks
Accruals not displaying on a Timecard
This document gives some general information on what to do if an accrual is
not displaying on an employee timecard. Click here for an overview on accruals.
The accruals attached to the employee records will display
on the time cards if all of the following are true:
- The accrual is attached to the employee record.
- The accrual is set up as active on the employee record.
- Accruals that are set up as inactive on an employee record will not
accrue hours.
- Accruals are set up as active on the employee record using the Employee Maintenance window (PR> Maintenance> Employee>
Accruals tab> Select an accrual> Accrual Status
drop-down menu).
- The accrual has a level break that applies to the
employee record. For example, if an employee has only been employed for two
months, they will not qualify for an accrual that is set up to take affect
once an employee has been employed for at least 3 months.
- There is a rate associated with the level break. For example, an accrual
accumulates at 2.4 hours per pay period. The rate displays in the Accrual
Rate column on the Accrual Maintenance window (PR> Maintenance>
Accruals> General tab> Accrual Rate column).
- The Calculate Accruals toggle is checked on the Timecard Maintenance
window when the paychecks are generated in the Computer Checks process (PR>
Computer Checks> Timecards> Select a timecard on the Selection tab> Open the
Check tab).
- You can set the default value of the Calculate Accruals
toggle by checking the Calculate Accruals toggle on the pay
schedule periods (PR> Maintenance> Pay Schedule).
Checking the Calculate Accruals toggle on the pay schedule period will
check the Calculate Accruals toggle on each employee included in
the Computer Checks batch generated on that pay period. If accruals
shouldn't be calculated on all of the employees in the batch, you can
check the Calculate Accruals toggle on the pay schedule but then
uncheck that toggle on specific employees when the paychecks are
generated in the Computer Checks process (PR> Computer Checks>
Timecards> Select an employee on the Selection tab> Open the Checks
tab).
- Pay schedule periods are created and maintained using the Pay
Schedule Maintenance window (PR> Maintenance> Pay Schedule). Click
here for information on pay schedule maintenance.
- The accrual will display on the timecard but not on the check if the accrual
is attached to an accrual type that is not set up to display on the check.
- When an accrual is attached to an employee record
using the Employee Maintenance window (PR> Maintenance> Employee> Accruals tab), an accrual type is also attached. An accrual
type determines how the accrual displays on the check.
- Accrual types are created and maintained using
the Accrual Type Maintenance window (PR> Maintenance> Accrual Types).
Accrual Level Breaks
Level breaks are set up on accruals using the Accrual
Maintenance window (PR> Maintenance> Accruals> General tab> Level column). The functionality of the Level column depends on the
selection in the Rate Based On drop-down menu. If Months Employed is
selected in the Rate Based On drop-down menu, the Level column represents
the number of months an employee has been employed before the accrual will be
applied. The number of months an employee has been employed is calculated using
the anniversary date attached to the employee record (PR> Maintenance> Employee>
General tab> Anniversary Date field).
For example, if an employee begins to accumulate flextime
after they have been working at the organization for 6 months, the accrual will
calculate the 6 months based on the anniversary date of the employee. It will
not use the hire date of the employee. If an employee has an anniversary date of
05/15/08, the accrual will be applied to the employee when the pay period end is
greater than 11/15/08.
Springbrook Software
® All Rights Reserved 2017
Toll Free Support 866-777-0069