Finance Modules

Springbrook's Accounts Payable module governs vendor payment processing. In addition to vendor payment processing, integration with all other Springbrook modules allows for a complete analysis and online, real-time budget control. This powerful application can offer a paperless environment and create an efficient and effective solution for all accounts payable needs. Accounts Payable processes include:

• 1099s – generate 1099 forms for AP vendors
• Computer Checks/Manual Checks/Void Checks – generate and manage checks based on AP invoice line items
• Invoices/Void Invoices – generate and manage AP invoices
• Reporting – generate reports and display AP data
• Maintenance/Utilities – create and maintain AP units and execute specialized AP tools

Springbrook’s Accounts Receivable module is designed exclusively for the government sector. Seamlessly integrated with the rest of the Springbrook modules, this application provides a comprehensive system for creating and maintaining all pertinent information necessary to record and track customer data, invoices and balances.

• Adjustments – process adjustments on AR invoices and payments
• Past Dues/Collections – assess past due penalties and initiate collections on outstanding AR invoices
• Invoices – generate and manage AR invoices
• Refunds – refund credits and deposits
• Reporting – generate reports and display AR data
• Maintenance/Utilities – create and maintain AR units and execute specialized AR tools

Springbrook’s Bank Reconciliation module provides the tools needed to track and maintain the relationship between an organization’s accounting records and bank records.

• Clear Transactions – clear checks or deposits that have cleared your bank accounts
• Receipt Deposits – create deposit transactions using committed receipts
• Reporting – generate reports and display BR data
• Utilities – execute specialized BR tools

Springbrook’s Central Cash Receipts module provides secure management and tight operational controls of payment collection and processing. This powerful application centralizes all payment collection for maximum productivity and control. With full keyboard input and direct interfaces to cash drawers and receipt printers, clients will truly excel in efficiency.

• Cash Receipts – manage payment collection and processing
• Reporting – generate reports and display CR data
• Maintenance/Utilities – create and maintain CR units and execute specialized CR tools

Springbrook’s Clearing House module acts as a central location for creating and maintaining financial transactions generated in other modules.

• Direct Debit – generate direct debits on UB accounts
• Direct Deposit – process direct deposits on PR checks
• Electronic AP – process ACH transactions on AP vendor accounts
• Unresolved Transactions – reverse cleared transactions

Springbrook’s Budget Forecasting module allows for the creation of an unlimited number of years, with an unlimited number of scenarios. These user-defined scenarios can be for the entire agency, a single line item, or anything in between. Seamless integration to and from Excel also provides for easy manipulation of data. The Payroll system also offers an integrated budgeting module for salary/benefit projections.

• Extended Budgeting – generate and maintain requested, proposed, approved and adopted budgets
• Maintenance/Utilities – create and maintain EB units and utilize specialized EB tools

Springbrook’s Capitol Assets module is a complete asset management application that tracks value and depreciation from acquisition through disposal. Designed to meet GASB 34 requirements and powerful enough to meet any local government need, the system is fully integrated with the Accounts Payable, Purchase Orders and General Ledger modules.

• Account Assignment – assign GL accounts to fixed assets
• Adjustments – process adjustments on the accumulated depreciation on fixed assets
• Calculate Depreciation – calculate depreciation on installed fixed assets
• Disposals – dispose of retired fixed assets
• Install Assets – install new fixed assets
• Quick Asset Entry – mass import fixed assets or asset accounts into the FA module
• Transfers – edit fixed asset locations and classes
• Reporting – generate reports and display FA data
• Maintenance/Utilities – create and maintain FA units and execute specialized FA tools

Springbrook's General Ledger serves as a robust, feature-rich foundation for the Springbrook suite of applications. This intuitively designed application provides the functionality needed for more informative online analysis and financial reporting. The flexibility of application provides a stable foundation for current operations as well as future growth. Complete integration with the Springbrook suite of applications allows for easy and thorough consolidation of all financial activity.

• Budget Adjustments – adjust budget values on a GL account
• Journal Entries – generate journal entries for a GL account
• New Budget Info – edit, maintain and report on GL budgets
• Reporting – generate reports and display GL data
• Maintenance/Utilities – create and maintain GL units and execute specialized GL tools

Springbrook’s Inventory Control module allows agencies to accurately manage in-house inventory. Employ this solution to monitor the acquisition and storage of inventory in multiple warehouses, manage item usage and maintain average cost figures for goods. This module is completely integrated with the entire financial suite to provide accurate and timely information.

• Account Assignment – assign GL accounts to inventory items
• Inventory Transactions – enter manual transactions to issue, receive, transfer, return to vendor, return to stock, or return to inventory
• Physical Inventory – generate forms, import item data, and process physical inventory
• Reorders – generate purchase orders based on specified reorder points
• Set Reorder and Build To – set reorder points and calculate build to quantities
• Reporting – generate reports and display IC data
• Maintenance/Utilities – create and maintain IC units and execute specialized IC tools

Springbrook’s Project/Grant Management module is designed to monitor costs, budgets and requirements for an unlimited number of projects and grants. This module allows agencies to be proactive in the project management arena by tracking all aspects and stages of project and grant activity. Springbrook’s unique multi-level tasking allows for users to define the project in as much detail required to fit that project. This, combined with the integration to all modules, gives organizations the ideal management tool for effectively tracking these items and making informed and intelligent decisions.

• Adjustments – adjust PM task balances and line items
• Budget Adjustments – establish and adjust project budgets
• Reporting – generate reports and display PM data
• Maintenance/Utilities – create and maintain PM units and execute specialized PM tools

Springbrook’s Purchase Orders module is a comprehensive, integrated management tool that administers all purchasing decisions. With features including electronic approval of purchase orders, online remote purchase order entry, and seamless integration to Springbrook's General Ledger, Accounts Payable, Inventory Control, Fixed Assets, Project Management and Work Orders modules, this application is a key component to an organization's successful financial management.

• Change Orders – update or maintain created or committed purchase orders
• Purchase Orders – generate and process purchase orders
• Receiving – receive purchase order line items
• Requisitions – create and maintain requisitions that can be used to generate purchase orders
• Roll Over POs – update the fiscal year associated with open purchase orders
• Reporting – generate reports and display PO data
• Maintenance/Utilities – create and maintain PO units and execute specialized PO tools

Springbrook’s System Setup module provides all the tools a Springbrook administrator needs to set up users, fine-tune security settings, and maintain the other Springbrook modules.

• Dashboard – configure data display dashboards
• Security – set security at every level of the application
• Work Flow – create and maintain automated work flows
• Reporting – generate reports and display SS data
• Maintenance/Utilities – create and maintain SS units and execute specialized SS tools

Springbrook’s Work Order Management module allows organizations to employ a centralized system for tracking and managing work orders. The comprehensive maintenance screen allows for detailed analysis of labor, equipment, materials and services all with drill-down capabilities. When used together with the Springbrook financial suite, these modules provide a complete work order management and maintenance solution.

• Activity – record all activity associate with a work order
• Adjustments – adjust existing WO line item activity
• Create Fixed Assets/Adjust Fixed Assets – create and adjust FA module fixed assets generated through work orders
• Create Inventory Items – create IC module inventory items generated through work orders
• Billings/Additional Billings – bill work order activity items
• Equipment Readings/Equipment Analysis – track and report on equipment usage
• Estimates/Recurring Estimates – create and maintain estimates that can be set up to precede work orders
• Maintenance Jobs – create and maintain maintenance schedules that will automatically generate equipment maintenance work orders
• Work Orders – create and maintain work orders
• Reporting – generate reports and display WO data
• Maintenance/Utilities – create and maintain WO units and execute specialized WO tools