UB Module

Collections Setup

Summary

In order to process a Collections batch, you must create a collections adjustment fee code. The collections adjustment fee code will determine which GL accounts attached to the service rates and fee codes on the UB customer accounts in the Collections batch will be used in the journal entry.

After a collections adjustment type has been created, select the adjustment fee code in the Setup window (UB> Utilities> Setup> General tab> Collections Adjustment Type field).

Click here for information on adjustment type code maintenance.

Click here for a summary on credit history.

Step by Step

1 Create a Collections adjustment code.

The collections adjustment type will affect the general ledger accounts used in the journal entry created in the Collections process (UB> Collections).
Open the Adjustment Type Maintenance window (UB> Maintenance> Adjustment Type> INSERT).
Create an adjustment type. Click here for information on Adjustment Type Maintenance.
The selection in the GL Type field will determine which GL accounts attached to a service rate or fee code will be used to create the journal entry in the Collections process.

Select Bill if you would like the Revenue general ledger account attached to the service rates and fee codes to be used in the journal entry created by the Collections process. This will create the following journal entry:

Description of GL Account	Debit	Credit
AR account attached to service rate or fee code	XXX
Revenue account attached to service rate or fee code		XXX

The revenue account is attached to a service rate on the Service Rate Maintenance window (UB> Maintenance> Service Rate> General tab> Revenue Account field).
The revenue account is attached to a fee code on the Fee Code Maintenance window (UB> Maintenance> Fee Code> Revenue Account field).

Select Cash if you would like the cash account attached to the service rates and fee codes to be used in the journal entry created by the Collections process. This will create the following journal entry:

Description of GL Account	Debit	Credit
Cash account attached to service rate or fee code	XXX
AR account attached to service rate or fee code		XXX

The cash account is attached to a service rate on the Service Rate Maintenance window (UB> Maintenance> Service Rate> General tab> Cash Account field).
The cash account is attached to a fee code on the Fee Code Maintenance window (UB> Maintenance> Fee Code> Cash Account field).

Attaching a fee code to the Collections adjustment type code has no effect of the functionality of the Collections process.
Complete the Credit History Days and Credit Value fields if you would like the Collections adjustment type code to generate credit line items on the customer accounts processed in a Collections batch.

Credit line items will display in the Credit History section on the Account Master Maintenance window (UB> Maintenance> Account> Overview tab).
Click here for a credit history overview.