Payroll Module

Timecard/Timesheet Shortcut Keys

Summary

Shortcut/Hotkey keys are used to reduce the use of the mouse and improve data entry efficiency. The shortcuts/hotkeys covered in this document apply to the Timecard Entry and Timesheet Approval processes. The steps below outline how to create timecard line items and approve timesheets without relying on a mouse. Your tab sequences might differ if any relevant fields have been disabled.

Click here for information on the shortcut/hotkeys on the Cash Entry window.

Step by Step

1 Using shortcut keys in the Computer Checks Timecard Entry process.

Create a Computer Checks batch and generate the timecards. Click here for information on the Computer Checks Generate step.
Open the Timecard Maintenance window (PR> Computer Checks> Timecards) and select the first employee.
Press INSERT to add a timecard line item to the employee. This will launch the Timecard Line Item window.
Enter the Timecard Date if desired. Press TAB to proceed to the next field.
Enter the Sequence for the timecard line item or use the UP and DOWN arrow keys to select a sequence.
Enter the desired Pay Code or press F1 to select one from a list. This will launch the Pay Code Selection window.
- Press TAB to highlight the first pay code and then use the UP and DOWN arrow keys to select the desired pay code. Press ENTER to attach the highlighted pay code to the timecard line item. This will close the Pay Code Selection window and return you to the Timecard Line Item window.
Press TAB three times to highlight the Hours field. Enter the hours worked on the timecard.
Enter any other timecard line item information if desired. Click here for more information on the Timecard Line Item window.
When the line item is complete, press ENTER to save the line item to the timecard and to begin another line item. If the timecard is complete, press ESCAPE to exit the timecard line item entry process and return to the Timecard Maintenance window.
Press ENTER to save the check details. This will return you to the Selection tab.
Press PAGE DOWN to highlight the next employee check record. If you need to return to the previous employee, press PAGE UP.

2 Using shortcut keys in the Timesheets Approval process.

Set up a Timesheets Approval batch and select the timesheets. Click here for information on Timesheets Approval.
Open the Timesheets window (PR> Timesheets Approval> Timesheets).
Press INSERT to add a timesheet. This will launch the Timesheet Detail window.
Enter the Employee Number or press F1 to select an employee from a list. This will launch the Employee Selection window.
- Press TAB twice to filter the displayed employees by Status, three times to filter by Department, four times to filter by Employee Number, and five times to filter by the employee's last name.
- After entering the filter criteria, press ENTER to display the results.
- Use the UP and DOWN arrow keys to select the desired employee.
- Press ENTER to return the highlighted employee to the Timesheet Detail window.
When you return to the Timesheet Detail window, the Timesheet Period field will be highlighted. Press the UP and DOWN arrow keys to cycle through the available timesheet periods.
Once you have selected the appropriate period, press INSERT to launch the Timesheet Line Item window.
Enter the Date for the timesheet line item. Press TAB to proceed to the next field.
Enter the Sequence for the timesheet line item or use the UP and DOWN arrow keys to select a sequence.
Press TAB twice and enter the desired Pay Code or press F1 to select one from a list. This will launch the Pay Code Selection window.
- Press TAB to highlight the first pay code and then use the UP and DOWN arrow keys to select the desired pay code. Press ENTER to attach the highlighted pay code to the timesheet line item. This will close the Pay Code Selection window and return you to the Timesheet Line Item window.
Press TAB three times to highlight the Hours field. Enter the hours worked on the timesheet.
Enter any other timesheet line item information if desired. Click here for more information on Timesheet Line Items.
When the line item is complete, press ENTER to save the line item to the timesheet and to begin another line item. If the timesheet is complete, press ESCAPE to exit the timesheet line item entry process and return to the Timesheet window.
Press ENTER to save the employee timesheet entries.