Shortcut Keys
Shortcut/Hotkeys keys are used to reduce the use of the mouse and improve data entry. The shortcuts/hotkeys covered in this document apply to all modules in the application. The Cash Entry window in the Cash Receipts module has a separate shortcut/hotkeys and those are covered in a separate document.
Click here for information on the shortcut/hotkeys on the Cash Entry window.
Click here for information on the shortcut/hotkeys for Timecards/Timesheets.
Click here for a list of icons and their functions.
Application shortcut keys
|
KEY |
Description |
|
INSERT |
The INSERT key is used to create a new record. This is generally used in the maintenance windows when creating new records or when adding new line items to a record. |
|
DELETE |
The DELETE key is used to delete a highlighted record. |
|
ESC |
The ESCAPE key is used to close the current window. This is helpful on windows that save information as you type it, such as the Invoice Item window (AP> Invoices> Invoices> Create an invoice> Create an invoice line item). If you press ESCAPE and the information in the window has not been saved, an information window will open alerting you that information in the window has not been saved. |
|
F1 key |
The F1 key is used to open a search window when the curser is in a field with a blue and
underlined field label. |
|
CTRL+A |
When the focus is on a list box in a window, CTRL+A will select all of the toggles or selections in the list box. Press SPACE and all of the toggles in the list box will be checked or unchecked. This is helpful when including a large number of account statuses or meter routes on a report. |
|
SPACEBAR |
Press the SPACEBAR to check or uncheck a selected toggle. This allows you to highlight or tab to toggles and press SPACEBAR to check or uncheck them. |
|
ARROW KEYS (←, ↑, →, ↓ ) |
The ARROW keys can be used to move through the toggles in a field. The ARROW keys can also be used to focus on a specific field in a grid. For example, in the Cash Entry window you can TAB to the Payments section and then use the → key to move the cursor to the Amount and Pay Method fields. |
|
TAB |
Use the TAB key to move through the fields in a window. |
|
SHIFT+TAB |
Hold down SHIFT while pressing TAB to move backwards through the fields in the window. |
|
CTRL+TAB |
Hold down CTRL while pressing TAB to cycle through the open windows on the desktop. Undocked windows (windows that are on your desktop rather than in the application window) will not be cycled through. |
|
ENTER |
Pressing ENTER in a window is the same as clicking the left toggle at the top of the window
which is the default action of the window. This is usually a Refresh  , Confirm  or Print icon  . The position of
the icons at the top of the window may change as information is entered into a window. |
|
ALT |
Pressing ALT will activate the menu at the top of a main desktop window (File, System, Tools, Window, Help, etc.). Use the ARROW keys to move through the menu selections. Press ENTER to select a menu option. You can also press ALT+F or ALT+H to open the File or Help menu. |
Text Field shortcut keys
These shortcut keys apply when entering text into a text field. If there are two keys separated by a plus sign in the notation below you must press both keys at the same time.
|
KEY |
Description |
CTRL+A |
CTRL+A will select all of the text in the field. This is similar to the application shortcut key. |
|
CTRL+Z |
CTRL+Z will undo the most recent changes to the text in a field. If you press CTRL+Z again, the change will revert back. |
|
CTRL+C |
CTRL+C will copy the highlighted text in a field. |
|
CTRL+X |
CTRL+X will cut the highlighted text in a field. |
|
CTRL+V |
CTRL+V will paste text that has either been copied or cut. |
Data Grid shortcut keys
These shortcut keys apply when viewing records in a data grid. If there are two keys separated by a plus sign in the notation below you must press both keys at the same time.
|
KEY |
Description |
|
CTRL++ |
CTRL++(plus sign) will expand all of the child data in a data grid. |
|
CTRL+- |
CTRL+-(minus sign) will contract all child data in a data grid. |
PR Computer Checks Timecards shortcut keys
These shortcut keys apply selecting and editing timecard line items in the PR Computer Checks process.
|
KEY |
Description |
|
UP ARROW |
UP ARROW will move focus to the previous record without saving. |
|
DOWN ARROW |
DOWN ARROW will move focus to the next record without saving. |
| PAGE UP | PAGE UP will save and move focus to the previous record. |
| PAGE DOWN | PAGE DOWN will save and move focus to the next record. |
|
CTRL+ M |
CTRL+ M will expand all of the child data in a data grid. |
|
CTRL+ S |
CTRL+ S will contract all child data in a data grid. |